Summer 2022 Newsletter
(Download the print-friendly PDF here)
EGMS Training and Resources
Beginning in May 2022, OSPI will begin using the Education Grants Management System (EGMS) for the ESEA Consolidated Grant Application (CGA), the Title I, Part C Consortium, and the Title III Consortium grants beginning with the Spring 2022 grant cycle. All other grants and Form Packages will remain in iGrants for an additional year.
OSPI encourages all LEAs to carefully consider who needs an EGMS user account for the first year. The programs included in the ESEA CGA are Title I, Part A; Title I, Part C; Title I, Part D; Subparts 1 and 2; Title II, Part A; Title III, Part A; Title IV, Part A; and Title V, Part B.The number of users allowed per LEA is based on the LEA’s student enrollment count and ranges from 3 to 10. Currently, this number is being updated in EGMS to accurately reflect LEA enrollment and should have been completed by May 13.The LEA EGMS Admin identifies and invites other LEA users. Only staff who will be assisting with the ESEA Consolidated Grant Application (CGA) and its associated reports and claims will need access to EGMS in school year 2022–23. If your LEA needs more than the number assigned, please contact
[email protected]. Admin users in all LEAs have received an email to set up their accounts in the Education Grant Management System (EGMS). If you are the EGMS admin user and have not successfully set up an account,go to the EGMS login page, click on “Forgot Password?” and follow the instructions. For additional support, contact
[email protected]. The EGMS training have been recorded and is available on OSPI’s EGMS webpage Education Grant Management System (EGMS) | OSPI (www.k12.wa.us) if you were not able to attend.
2022-2023 Election Dates
- Election Date - August 2, 2022 | Filing Deadline - May 13, 2022
- Election Date - November 8, 2022 | Filing Deadline - August 2, 2022
- Election Date - February 14, 2023 | Filing Deadline - December 16, 2022
Districts are encouraged to calculate their K-3 and K-12 ratio for the 2021-2022 school year to ensure funding is maximized. If you would like assistance in reviewing this information, please contact Michelle Dearlove or Travis Belisle.
Funding Tools
Funding information and budget preparation tools for 2022-23 can be found at OSPI’s website https://www.k12.wa.us/policyfunding/school-apportionment/budgetpreparations, including the John Jenft rate sheet. Additional resources on the SAFS website:
- Physical, Social, and Emotional Support (PSES) compliance Q&A
- Guidance Counselor Tool for 2022-2023
- LAP budget calculator for 2022-2023
- Estimate Levy authority and LEA
- K-3 class size compliance calculator
- Multi-year budget comparison tool
- CEDARS poverty data for 2022-23 funding
There is also information about stabilization funds for 2021-2022.
Juneteenth
During the 2021 legislative session, SHB 1016 passed that added June 19th as a holiday and revised RCW 1.16.050. This holiday became effective as of July 25, 2021. However, RCW 28A.150.050 was not revised in the 2021 legislative session. This RCW lists the school holidays and prohibits school from being taught on the days listed in the RCW. Even though SHB1617 was passed in 2022 as a cleanup bill and has removed the list of holidays in RCW 28A.150.050, it is not effective until July 1, 2022.If your district has a bargained school calendar that includes Juneteenth as a holiday it is recommended to stay the course and take the day off. If it is not included in your district’s bargained school calendar, the district is not required to observe the holiday in 2022.
Budget Timeline & Hearing
A preliminary budget should be available to the public by July 10th and submitted to the ESD for review. Approval of budgets and budget extensions requires a public hearing be held as described in RCW 28A.505. Every school district shall publish a notice stating the board of directors will meet for this purpose.This notice shall be published at least once every week for two consecutive weeks in a newspaper of general circulation in the district. The last notice shall be published no later than seven days immediately prior to the hearing. Final date for adoption of budget is August 1st for districts with less than 2000 students and August 31st for districts with over 2000 students.
Upcoming Deadlines and Important Dates
June
- 15 Grant expenditures due to OSPI—electronic submission 1000E
- 15 Safety Net Oversight Committee Meeting (2-day meeting)
- 16 Enrollment counts due to ESD P223, P223S, P240
- 17 Final Truancy Petition Filing due to OSPI 1302C
- 24 Apportionment report available
- 25 Non-High form due to ESD from High School Districts P213
July
- 10 Non-High form due to ESD from Non-High School Districts P213
- 10 Preliminary budget due to ESD and available to public F195
- 15 Home and Hospital report due to OSPI E525
- 15 Enrollment counts due to ESD P223, P223S, P240
- 15 Grant expenditures due to OSPI—electronic submission 1000E
- 23 Non-High forms due to OSPI P213
- 25 Apportionment report available
August
- 1 Final date for budget adoption (2nd class district) F195
- 1 Final budget due to ESD (2nd class district) F195
- 2 Levy Election
- 2 Filing Deadline for November 8, 2022 Levy
- 11 Safety Net Oversight Committee Meeting
- 15 Final date for budget extension adoption (2nd class district) F200
- 15 Grant expenditures due to OSPI—electronic submission 1000E
- 17 Enrollment counts due to ESD P223, P223S, P240
- 25 Apportionment report available
- 31 Final date for budget adoption (1st class district) F195
- 31 Final date for budget extension adoption (1st class district) F200
- 31 Budget extension due to ESD (1st class district) F200